Companies House Identity Verification – What Businesses Need to Know

Companies House has introduced new rules requiring directors and persons with significant control (PSCs) to verify their identities. These rules aim to ensure transparency and protect the integrity of the UK companies register. Verification becomes mandatory from 18 November 2025, but the early verification is possible.

Why It Matters

Even a small administrative step can have major consequences. Failure to verify a director or PSC can delay filings, prevent appointments, and in some cases lead to penalties. For accountants and business owners, understanding the process ensures compliance, protects the business, and avoids unnecessary stress.

Who Needs to Verify and When

• New directors (appointed on or after 18 November 2025) must verify their identity before appointment or incorporation.

• Existing directors must verify by the company’s next confirmation statement after the rules take effect (within 12 months).

• PSCs must verify their identity according to whether they are also directors:

  • PSCs who are directors provide their Personal Code as part of the confirmation statement.

  • PSCs who are not directors must verify within 14 days of their birth month after the base date.

    
    

Step-by-Step Verification Process

1. Prepare your documents – You will need a valid photo ID (passport, UK driving licence, or biometric residence permit) and proof of current address.

2. Access the online service – Log in or create a GOV.UK One Login account. Set up two-factor authentication.

3. Complete the ID check – Use the GOV.UK ID Check app to scan your ID and perform the face verification. Confirm your address.

4. Receive your Personal Code – This code is unique to each individual and must be provided when filing confirmation statements or appointments.

5. Provide the Personal Code when required – Include it in filings for directors or PSCs.

6. Keep a record – Store confirmation and Personal Code safely for future reference.

   
   

Takeaways for Businesses

• Start early – The voluntary period allows verification ahead of deadlines.

• Check all directors and PSCs – Ensure everyone completes verification to avoid delays or compliance issues.

• Integrate verification into onboarding – New directors and PSCs should verify before appointment.

• Keep records – Maintain documentation of all Personal Codes and verification confirmations.

  
  

Takeaways for Directors and PSCs

• Verification is now a standard requirement for holding office.

• Acting promptly reduces stress and ensures the company remains compliant.

• Small steps now prevent larger issues later.

  
  

Why It Counts

This isn’t just another administrative task—it safeguards your company and demonstrates good governance. Compliance ensures smooth filings, protects directors from penalties, and reinforces trust in your business. Doing the right thing today helps your company avoid problems tomorrow.